CHAPTER II

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Division of responsibilities and allocation of work

2. 0 Chairperson

2.1 The Chairperson shall be the head of the Commission and shall have powers to decide on all questions and matters pertaining to the Commission.

2.2. The Chairperson shall allocate subjects and responsibilities among the Members of the Commission. The Orders allocating the subjects and responsibilities shall be notified to all concerned by the Secretariat of the Commission.

2.3. The Chairperson shall be the authority to sanction leave and approve tours of the Members, Secretary, Joint Secretary and Directors.

2.4. The Chairperson shall preside over the meetings of the Commission.

2.5. All important decisions in the Commission about its functioning shall be taken with the approval of the Chairperson.

2.6. All important administrative matter like appointments, promotions, transfers, posting, deputation and sanction of leave etc. shall be place before the Chairperson wherein he/she may pass general or specific order on such matter.

2.7. The Chairperson may call for any records on any matter which he/she considers important and may take a decision on it himself/herself or, if necessary, place it at the meeting of the Commission.

2.8. The Chairperson shall be authority to approve Annual Report, Special Report, and communication to the Ministries /Departments of the Govt. of India/State Governments/Media.

2.9 The Chairperson shall take decision to conduct specific studies in the areas of the safeguards provided to SCs and shall sanction the budget required for such studies.

3.0 Vice-Chairperson

3.1. The Vice-Chairperson shall preside over the meetings of the Commission in the absence of the Chairperson.

3.2. The Vice-Chairperson shall perform such functions as are entrusted to him/her by the Chairperson.

3.3 All important administrative matter like appointments, promotions, transfers, posting, deputation and sanction of leave etc. to other than Secretary, Joint Secretary and Directors shall be place before the Vice-Chairperson wherein he/she may pass general or specific order on such matter.

4.0 Members

4.1. The Members of the Commission shall have collective responsibility and shall function by participating in the ‘meetings’ and ‘sittings’ of the Commission and looking after the subjects allocated to them. Important actions and decisions of a Member may be brought at a meeting of the Commission which may review the same.

4.2. Any Member may suggest items for inclusion in the agenda of a meeting of the Commission and the same shall be so included after obtaining the consent of the Chairperson.

4.3. Each Member shall have overall responsibility of subjects and/or regions or State(s) as may be allocated to him.

4.4 The Members shall play the role of advising the State Governments under their jurisdiction on matters of planning and development relating to the welfare of Scheduled Castes in accordance with the decision taken in the meetings of the Commission/with approval of the Chairman. The Commission’s Secretariat at Headquarters and the State Offices shall assist the Members in keeping them fully informed of the problems and activities of the States and subjects under their respective charge.

4.5. One or more Members may, in accordance with the procedure specified in the rules elsewhere, hold sittings of the Commission to give hearing to the cases or to collect evidence or information on any matter, issue or case under investigation or inquiry of the Commission.

4.6. The Members shall communicate their tour programme through the Secretariat of the Commission well in advance to the State Offices indicating in detail the purpose of the visit and to the State Govt. Department and other concerned for discussions/inquiry, etc., during the tour/visit and shall be responsible to submit tour/visit report before commencing next tour/visit or within a week of the tour/visit concerned.

4.7 The Members will observe the norms laid down by the State Govts. Regarding security/travel/ accommodation etc., during such tours.

5.0 Secretary

5.1. The Secretary shall be the administrative head of the secretariat of the Commission and shall assist the Chairperson/Commission in the discharge of its functions with the assistance of the officers of the Commission.

5.2. All important administrative matters shall be placed before the Secretary who may pass general or specific orders on such matters with the approval of the Chairperson only.

5.3. The Secretary shall be responsible for having the agenda prepared for the meetings of the Commission and for circulating the minutes with prior approval of the Chairperson.

5.4. The Secretary shall be responsible to assist and monitor preparation of Annual Report, Special Reports, and ensure proper liaison with the Ministries/ Departments of GOI/State Govts./UTs.

5.5. The Secretary shall be accountable to the Commission and shall responsible to update the Commission with all relevant information relating to safeguards provided for the Scheduled Castes under the Constitution, under any other law for the time being in force or under any order of the Govt.

5.6. The Secretary may, in his discretion, delegate any of his functions or authority to a subordinate officer of the Secretariat.

5.7 The Secretary shall be the authority to sanction leave to all Group ‘A” officers excluding himself and Joint Secretary of the Commission.

5.8 The Secretary shall be Chief Vigilance Officer of the Commission and shall report all important matters to the Chairperson pertaining to vigilance cases.

6.0 Joint Secretary

6.1 The Joint Secretary shall be responsible to monitor working of the Officials of the Commission including State Offices of the Commission.

6.2 All important administrative matters shall be placed before the Joint Secretary who may pass general or specific orders on such matters with the approval of the Chairperson/Secretary.

6.3 The Joint Secretary shall be responsible for having the agenda prepared for the meetings of the Commission.

6.4 The Joint Secretary shall be the authority to sanction leave to all officers of the Commission other than Director and above.

6.5 The Joint Secretary shall be accountable to the Commission and shall responsible to update the Commission with all relevant information relating to safeguards provided for the Scheduled Castes under the Constitution, under any other law for the time being in force or under any order of the Govt.

6.6. The Joint Secretary may, in his discretion, delegate any of his functions or authority to a subordinate officer of the Secretariat.

6.7 The Joint Secretary shall be responsible for updating the website of the Commission and shall function as a Appellate Authority for disposal of cases relating to the Right to Information Act.

6.8 The Joint Secretary shall also function as Vigilance Officer of the Commission and may act as Chief Vigilance Officer in absence of the Secretary of the Commission and shall report to the Chairperson/Secretary on vigilance matter.

Source: Official Website of NCSC Last Updated on 22 - 11 - 2017

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